Health Data Movers (HDM) is working on a complex project with a prominent Academic Medical Center, transitioning their finance and supply chain systems from legacy systems to Workday. This involves meticulous processes like discovery sessions, requirement gathering, and new integrations, ensuring a seamless transition to the new system. This project has showcased HDM’s expertise and commitment to excellence.
Complex System Implementation Project
Transitioning from legacy systems to Workday while implementing a finance and supply chain solution is significant for any organization. HDM recently undertook this type of implementation, which involves a meticulous process of discovery sessions, requirement gathering, data conversion, and new integrations to ensure a seamless transition to the new system.
- Project Scope and Timeline: Implementing Finance and Supply Chain, transitioning from legacy systems to Workday. The project includes discovery sessions, requirement gathering, data conversion, and new integrations. The Go-live date is in the Fall of 2024, and the project is on track.
- Integration Focus: The main focus is on new integrations, design documents, and unit testing. Challenges include managing expectations and scope and discovering all integrations on the client side.
- Team and Mitigation: The team comprises four client-side members and an offshore team. Mitigation strategies involve addressing conflicts in design, managing scope changes, and potentially reducing the number of integrations.
Get to Know the Team
The team consists of four client-side members and an offshore team. Mitigation strategies are in place to address conflicts in design, manage scope changes, and potentially reduce the number of integrations to streamline the process. The HDM team interacts with the offshore resources weekly to ensure alignment and address any questions or concerns that may arise.
A significant focus of the project lies on new integrations, design documents, and unit testing. The HDM team was tasked with building the new integrations, participating in research and requirements meetings, and ensuring the business signed off on design documents. Despite the challenges of managing expectations and scope, the team remains proactive in addressing conflicts in design and scope changes to keep the project on track.
Key Achievements – So Far
One of the key achievements of the project is the reduction of integrations from 20 to two, resulting in significant time and cost savings for the university. The HDM team identified this reduction, showcasing their expertise and commitment to finding efficient solutions for the client. Despite initial challenges and conflicts, the project is now poised for success, with a clear roadmap and timeline for completion.
The Academic Medical Center’s successful implementation of Finance and Supply Chain on Workday is a testament to the expertise and dedication of the team at HDM. Through meticulous planning, proactive management, and effective communication, they have navigated challenges and ensured that the project remains on track for a successful go-live—already saving money and creating efficiencies.
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About Health Data Movers (HDM)
Health Data Movers is dedicated to empowering patients and providers by unleashing the potential of healthcare data and technology. Our core services enable healthcare providers, biotechnology firms, and digital health companies to execute implementations, optimize, and support systems while managing, moving, and sharing data efficiently, securely, and competently. Recognized as a leader in the industry, HDM received the Best in KLAS award in 2022 and has been named to the Inc. 5000 list four times (2020, 2021, 2022, 2023).